Fall Planning Town Hall for Returning Students & Families

hello everyone my name is catherine pay and i want to welcome you to our town hall for undergraduate students and families i’m the director of the first year center and tonight i’m joined by my colleagues and senior leadership from the university and i will introduce them to you shortly we’re very excited you’ve chosen to join us for tonight’s conversation and i have a little bit of housekeeping information before we begin so we received over 850 submissions to our um pre-submitted question form so that ends up being over 2 000 individual questions for tonight’s town hall so you’ve joined us for a webinar in the past you might notice that we’re going to change our format a little bit as a result of receiving so many of those questions because we want to make sure we can answer as many as possible so we have read through all of the submissions including the ones that have come back in in the last five minutes a minute our panelists are prepared with some initial remarks um that may address many of those questions so after their initial remarks we’ll open up for additional questions so if you’ve pre-submitted a question we’ve read those we’re going to work to address those in today’s town hall so you don’t need to resubmit those questions live however if after you hear from our panelists something else sparks an interest or a new thought please make sure that you do include those for us and lastly we’ve pulled together many faqs into one place some of you have probably been on the covid19 website where there’s a really robust faq each of the undergraduate schools has also created one residential life dining um our um pd police department so there are a lot of faqs kind of floating out there i know it can be hard to keep track of them also we put them all into one place and we’ll share that with you tonight as well now i want to make sure you know how to submit questions during this town hall so if you’re logged into zoom you’ll notice that we’ve given you the ability to ask questions using the q a feature if you’re watching via youtube you can submit your questions using the chat feature or the comment function in youtube and some of our professional staff are helping us to field these questions so you’ll see lots of people on the screen with a shield picture and it says first year center those are professional staff who are helping us to pull through the questions that we receive live and make sure that the pre-submitted questions are in the the queue for us and our panelists to answer we’re going to do our best to answer as many of those questions that we’ve received in advance but as i said we have an hour and so that there’s a lot to cover so we’re going to do our very best and make sure we put as much information online as we can so um the last thing i want you to know is if you are in zoom using the q a feature you may see us dismiss some of the questions and that doesn’t mean we’re not going to answer your questions just on our side we may see that question come up several times and so we’re moving it off the screen so that we don’t duplicate because as hard as my brain is trying to work on this webinar i may accidentally ask the same question twice if one of my really fabulous colleagues doesn’t catch that for me i have a toddler i’m running around and so sometimes my brain uh hears little pitter-pattering feet and i get a little distracted so lastly i want you to know that this town hall is being recorded and later this week we will upload it to the covid19 website for your reference so since i know what you really want is to hear from my fabulous colleagues in university leadership i’m going to allow them to introduce themselves and then provide some updates so we’re going to start with dr robert wilde thank you catherine um and welcome from washington university i’m actually here on campus this evening uh in the danforth university center in my office and um you might not be surprised to know i think there are probably four people in the entire building right now uh just it’s a very surreal experience for for us here as we’re slowly beginning to reopen the danforth campus for those i have not met as catherine said my name is rob wilde i’m the interim vice chancellor for student affairs and i’ve been at the university for 21 years i’ve spent a lot of my career in student affairs particularly in residential life and so much of our planning around housing is near and dear to my heart and you’re going to hear from my colleague kiwana leggett a little bit later i’m hoping that everybody’s had the chance to review the materials that were sent out on friday we we have been working hard all summer actually most of us have been working almost around the clock since march as we have been thinking about not just the end of our of our spring semester but how do we uh think about reopening the campus uh this fall and so um hopefully we will answer many of your questions here today our planning uh for the for the uh fall has really been guided by a couple of key priorities obviously we’ve always wanted to bring us back together if we felt we could be so safely that is the that is has been our planning charge all along whether it’s uh trying to provide in-person teaching on campus trying to provide a residential experience uh that is minimizing the potential for spread that has always been our goal

and so uh as i as i said planning principle one is the goal of bringing students faculty and staff back and and the second goal of course is that the safety health and well-being of our entire university community is now as it always is but now more than ever our our highest priority um as we as we have moved through the summer and a theme that you’ll hear from us today is always been this theme of flexibility the conditions around covid19 continue to change nationally and locally here in st louis i i just saw some something flash across my screen with my wonderful st louis cardinals if you’re a cardinals baseball fan and that just as a reminder uh the challenges that we face uh both here and around the country related to covet um i also want to steal a little bit of thunder from my colleagues who have been hard at work on the health side dr shari leblanc you’ll hear from later but this really boils down to at the end of the day four very simple principles that will lead to our success this fall i’ve been saying them all summer you’re going to hear them from us today and and this is uh really for us uh nationwide how we can be successful one is wearing masks or face coverings when we’re with other people the second is the importance of physical distancing staying six feet apart the third is screening for symptoms daily and we’ll talk a little bit more about that here on the call how we’re gonna do that and the third is personal hygiene in particular hand hygiene i’ve i’ve not left the my house this summer without this little bottle of hand sanitizer and i think that’s going to be very important for all of us as we go through the next few months so let me get into a few specific themes of questions we get we we got hundreds and hundreds of questions this weekend and i’m going to try to capture a few of them and so there’s not a really good flow with this section so i’m going to go through these in kind of a random order uh one important question that we keep getting as i talk about flexibility is what does it mean what is it going to mean for the university to decide to move to alternate operations again as we did in march i would just highlight something in our communications and you can find this on our website but one of the recommendations from our fall planning is that we move to an alert system here at washington university where we have four levels of alert green being a low alert uh which is what we all hope and strive to move to eventually moderate or yellow alert which is we’re open but we have many protective measures still actively in place orange or high alert which is limited activities occurring on campus and the chancellor announced on friday that we’re currently at level orange here at washington university and red very high alert where stay at home orders are in place there are several things that would cause us to move between the levels i wanted to just share some of those here of course those involve things that you’re reading about in the media related to transmission rates accessibility of testing the availability of personal protective equipment for people here in the community our own contact tracing capabilities the capacity of the health care system not just here on campus but in the st louis community uh our our views on the rate of compliance with the public health requirements both on and off campus that’s going to be critically important for us um and you’re going to hear a little bit about quarantine and isolation later but we must uh so in order to manage uh uh our success we need to make sure we have that quarantined isolation housing and the numbers of students uh using that would also be something that could cause us to move to a different level i also just okay so i’m just as i said i’m jumping around i have three more things i wanted to to say uh one is we’ve received some questions about spring and when we’ll make decisions about spring and do we know what this spring looks like um as all of us have experienced the uncertainty right now is just difficult um and um i’m i half of all my colleagues here i’m very sorry for how hard this summer has been for all of you because we we know that we’ve heard from many of you and so as we think about the spring unfortunately we’re not going to be able to tell you anything today other than the fact that on monday january 25th we are planning to begin the spring academic calendar and that date has not changed that will continue to be the case we do expect as as we have been doing all summer to continue to monitor the situation and provide as many transparent updates as we can throughout the fall semester related to spring and beyond and that that will be our goal transparency the second of my last three questions uh we received some questions about tuition and fees and and what are the what are the decisions the university is making about tuition and fees one important decision that i want to make sure you’re aware of is that we are not posting tuition or or uh housing or any of our other fee

bills um to uh on student accounts until early september we feel we need to be able to accurately reflect the housing charges uh and other fees that pertain to individual student situations so we are delaying that uh the posting of that this this fall until september which is quite late for those of you who’ve done this before we also are continuing to look at our fees including our housing fee which tends to be our largest our dining fees our health and wellness fees and and we’ll be making adjustments as we did in the spring as we can to reflect the changes and the and the environment and what students uh receive from those fees um and as i’ve said over the summer we’re not raising those fees those are all fees that would likely be decreased when they’re posted to the bills and finally the question we continue to receive about tuition we are not changing our tuition rates as we go into the next academic year we believe very strongly that our washu students are all continuing to receive world-class instruction from our outstanding faculty and the the delivery of the instruction whether it’s in person or remote this summer has required a significant investment on the part of the university that jen smith is likely going to talk about a little bit better uh a little bit later on in the in the webinar but we we feel really uh great about the what we’ve learned not just from the spring but as we look into the fall uh the quality of the experience for our students we believe is going to be high and then uh last but not least i want to just mention the the intention form that was uh mentioned by me in my letter on friday that has caused a little bit of confusion we put a pretty short turnaround time on the intention form that we’re asking every single undergraduate student to submit by 5 pm central standard time or central daylight time on wednesday august 5th the the purpose of this forum is to continue to inform our planning we we did conduct a survey two weeks ago where we got some good data now that we’ve shared the plan the intention form again is designed so that we can understand every single student’s uh intention as of now as you’ve seen the plan it helps us plan related to housing as well as our instruction and so uh we would ask that everybody uh put their intention by by 5 p.m on wednesday um some have asked well is that binding well back to my theme earlier of flexibility it is not going to be binding we are going to be making changes throughout the uh next few weeks as students find out their housing we also recognize that we are going to students may want to change their situation there and so what what is what is put on the on the forum is really there for us to help uh with our planning so um i think that answers my questions i’m sorry for taking so much time from my panelists but you will hear from me later on so thank you again everybody and thanks especially to my colleagues on the call here today thank you rob uh dean jennifer smith okay thanks so much catherine so i want to start out first by saying uh all of the schools are having some town oh my dogs are barking i’m sorry they miss you too uh so you will learn a lot more about the planning for fall courses in each of the schools by checking out the school specific town halls and so i’m not able to get too much into the weeds here because we have a lot to cover so i strongly recommend that you attend if you can one of the school-based uh town halls i think the links are gonna go in the chat so you can get them if you if you don’t already have them so a lot of the questions we got were pretty basic about the types of courses and knowing who can enroll in what courses depending on where they are so we’ve sorted our classes into three groups there’s remote hybrid and classroom instruction where can you find this if you go in course listings and click on the details for a course you’ll see instruction type and it will say one of those three things remote courses are exactly what they sound like they’re offered fully remote some of them may have optional in-person gatherings for people who are on campus but all of the content will be delivered fully remotely hybrid has some in-person component but it will be accessible for people who are fully remote so anything in any of the hybrid classes will be available to people who are remote but if you’re on campus you’ll be able to take part in those classes from a classroom so regardless of where you are uh where in the world you are you can enroll in any course that is either hybrid or remote and and like i said you can find that in your course listings

the only courses that don’t allow for remote participants are going to have this classroom instruction type and they’re very rare so i know you know in arts and sciences we have maybe five of them and it’s like woody plants of missouri where the whole class is about going around campus and studying the trees that are on campus right so as long as you don’t have those you’re you’re totally fine if you are enrolled in a class with classroom instruction you should talk to your advisor about and you plan to study fully remotely to talk to your advisor about switching things up there are alternatives for all of the um the classes that you would need that can be accessed remotely and so again very very small number of classes and those classes are prepared if they have to to pivot to remote later on in the semester so that’s that’s the basics you know we have been working to update you know at least in arts and sciences there’s more than 1 300 classes and we have to go in manually and update all of those so we’ve been doing that far more information will become available through course listings things like whether remote courses are going to be synchronous or asynchronous we’re going to continue to update and you’ll get more and more information as we adjust knowing how many students are planning to study on campus and so that’s one of the reasons why we’re so interested in getting this information uh let’s see what else did i want to to cover so anybody who wants to study remotely can study remotely nobody is obliged to to come to campus and if you come to campus you may still take your classes remotely so there is not really a coupling except for those couple of classes those few classroom instruction classes between them the classes and where you are you have total flexibility either on campus or off campus to participate in 99 plus percent of the classes that we have um and so the best person to reach out to if you want to work through changing things up will be your advisor i know the last thing anybody wants to hear at this point is wait any longer but things are going to be evolving we may be making some some switches we can add some classroom components to some classes some optional classroom components as we see how many people are fully remote so there’s gonna still be some evolution um faculty are taking course design institutes as we speak and thinking about their classes so um i i do encourage you to reach out to your professors if you need to know something about a particular class in order to make a decision but other than that wait and then last but not least a lot of questions that we got were you know what if this is just not going to work out for me this semester and i want to take a leave of absence so we talk about this in two different groups well you’re all returning students not new students so you would all take a leave of absence gap year is for new students entering students who haven’t been here yet you can take a leave of absence that can be for one semester and this is the important distinction so gap years if you haven’t been here yet you gotta take a year it’s a gap year there’s no gap semester leave of absence however can be one semester uh there are um forms for each of the schools you you request a leave of absence through your home school and there there are policies and procedures associated with that so if you if you want to take a leave of absence that’s something to talk to your advisor about talk to your home school about and yes it can be for one semester we if you’re planning on doing that you know for all of our planning purposes it would be fantastic for you to let us know but there is not a deadline on taking leave of absence um you can take a leave of absence through if you take a leave of absence through the end of the second week of classes you would still get a full tuition refund so you have a good amount of time to make that decision but since we’re trying to figure out how many seats we need to have in classes if that’s something you’re really seriously considering letting us know when you do would be greatly greatly appreciated so i will hand this off to the next of my colleagues hi my name is uh kirk dewer i currently serve as the associate vice chancellor for health and well-being and i will be really brief here to allow for additional time for my colleagues who have some important information to be able to share with you however i did want to mention a couple of areas that do fall into my domain one we are although not connected to covet in particular we are working hard to be able to get our rsv p center up to speed with regard to some of the changes that have taken place in title ix and other issues to be able to make sure that we have those services available for students on campus additionally our mental health services out of habit

have continued in this alternate operation form some of the availability of them doing the work that they do have been restricted by states and federal licensure complications however they have continued to reach out to students regardless of where they are to be able to kind of connect with them engage with them however the therapy that they’re doing is limited to engaging it with folks in missouri however there are a couple of uh national state movements to be able to develop some issues around reciprocity especially at this time that may afford us during the coming semester to be able to expand that to some degree but we’ll have to wait and see where all that unfolds we also continue to have some work on mental health related issues come out of our health promotion office from habit and out of several other shops including washu care so this is an area that we are very concerned about as a number of you have posted questions to us about what services are going to be available and to what degree have we considered the mental health implications of the impact of these code restrictions on students rest assured that we are trying to do everything we can to provide albeit in unusual circumstances and through different mechanisms the best service that we can with regard to students mental health thank you kirk dr sheree leblanc hi everyone i’m sheree leblanc and i’m the executive director of habit health and wellness i’m going to take just a minute or two to review some of the highlights of our monitoring and containment strategy and try and and hit some of the questions that have come through and and hopefully have a chance to answer some more a little later on so our monitoring and containment strategy uses um really a multi-faceted approach that leverages a range of public health strategies and these include those four principles that you heard rob while talking about physical distancing wearing masks frequently washing our hands monitoring daily for symptoms which includes a temperature check and seeking guidance from a health professional if symptoms appear before interacting with others and you’ll find that there will be an an app that you will be asked to sign into every day um attesting that you’re not having any of the symptoms listed of covid and that you’ve not been in contact with anyone um in the past 14 days that’s been diagnosed or suspected to have coveted it’ll also ask you to take your temperature um what’ll happen is once you do that and if you pass all of those um parameters you’ll get a big green check um that will allow you to come on campus and and go into any of the buildings that you would need to be going into um if you answer our question in a way that would um have you fail that screen you’ll get a big red x and and uh instructions on on how to call habit habit will also get an email saying that you you weren’t um successful in your screening that day and we’ll be reaching out to you to see what what the problem is what’s going on and how do we how do we manage it at that point um we’ll be i’m trying to make sure that i stay on track with you all we’ll soon be sending um an online training for you all with a primer on covet disease our prevention efforts and ways to stay healthy on campus and all faculty staff and students will be signing a pledge that’ll um that says you’re going to follow the public health guidelines and to do your part to keep our community as safe as we can um a covid kit that’ll include a thermometer a hand sanitizer branded wash you mask and a handout that reviews those four public principles just in case you forget them and as well as our habit resources you know we’ve also reduced our overall density on campus limiting our students to single rooms in residential housing reducing the number of students sharing a bathroom we put in place multiple protocols in all the spaces and classrooms on campus to maintain at least a six foot distance among individuals we’ve augmented our cleaning protocols throughout campus improve ventilation by increasing our fresh air supply and implementing appropriate filtration in the hvac systems we are testing all of our residential students upon arrival and everyone on campus will have access to a readily available accurate test with a quick turnaround time so that we can quickly identify cases isolate them perform the robust contact tracing that’s needed and then quarantine and test their close contacts and and these are all important things you know there’s been lots and lots of talk everywhere about testing testing testing and you have to test everyone and continue to do that and testing is important but it’s only one of a larger picture and the test has to be accurate and i can take some questions

specifically about that in a little while if necessary but um we have great researchers here on the medical campus that are looking at um a particular test that we hope to be able to utilize as as much as our infectious disease folks say that it is helpful for us when we have someone who is pos for covet or has been a close contact we are providing isolation and quarantine houses on campus our staff at habit will be in close contact with folks who are in isolation or quarantine regularly uh meals are going to be delivered um students will be able to continue their mandate faculty staff and students um we hope i think cherie is coming in and out so we’re gonna move on and let kawana um like it share a little bit and then we’ll come back to you sheree i think your internet’s coming in and out okay we’ll come back for a second so sorry sure you know we’re all having internet issues my house got struck by lightning two weeks ago so i’m having an adventure time with my internet so we all get it um quanah leggett could you share a little bit about your role and some of the updates you have for your areas yes my name is kawana leggett and i’m the interim associate vice chancellor and dean of students i work with the first year center that includes catherine her amazing team campus life student conduct and the office of residential life so let me start by really talking more about residential life i certainly understand this has been a very difficult situation that all of our parent families and students have been navigating we understand that you all just received this information on friday and are probably still processing a number of the information that we have given and so i’m just going to go through briefly a little bit more about our process and also some timelines and deadlines so again i want to reiterate some of the things that my colleagues shared especially dr leblanc and rob the information that came out specifically about residential life and housing really relates to adhering to a number of public health guidelines that we have been working closely with the infectious disease department and a number of our colleagues from public health including dr leblanc and others to really look at how we can house students in the most safe appropriate way that would reduce the spread of covid19 and essentially we had to go to a process where we are looking at what the american college health and association and cdc um are telling us to adhere to in terms of switching to single rooms and so again we continue to hope that this will help us reduce the spread so the way that we’ve outlined housing is that we are guaranteeing housing for first-year students to live on the south 40. as many of you know one of the premier experience for undergraduate student their first year is to live on the south 40 and so we wanted to hold true and ensure that our first year incoming students would be able to live on the south 40 they’ll be in single rooms and then we are guaranteeing housing for our sophomores they will be a small population of sophomores on the south 40 on the north side and some will reside off campus and so in order to be able to give every student a single room for first-year sophomores we’ve had to acquire a number of additional beds off-campus so we’re working with properties quadrangle which is a university old property we’re also working with the moonrise hotel and a private properly called everly on the loop all are within distance of another residential property that we own uh called the lofts and so those are the additional beds that we’ve been able to secure uh and for our most impacted students we know that our juniors and seniors um and to be very transparent we had about 1600 students uh who qualified as juniors and seniors who had residential life contracts and essentially the information that they received on friday is that those contracts would be uh really we have to rework all of our housing process and so we’re going to have to do reassignments for first-year sophomores and we’re not guaranteeing housing for our juniors and seniors what we have built is a process um and that’s where i’m gonna get into some of our deadlines and so we recognize that this is very challenging information and that we have a number of juniors and seniors who are facing difficult personal situations and we want to ensure to build a process that supported

housing being able to review those situations and so we’ve built a special housing exemption process that we are encouraging students who are juniors and seniors to go through one of the reasons that we’re able to do this is based on the deadline that we first will give is august 5th which is wednesday that’s a very important deadline if you at this point i think you want to cancel your housing contract we ask that you first do that on by august 5th that august 5th deadline will give us an indication of how many available beds we have on campus and that will help us understand and be more transparent for our juniors and seniors to help them understand the number of beds that will be available so i want to walk through a little bit more about the special housing selection process for our juniors and seniors the process opened up on friday which residential life emailed our students about monday august 10th is when the process will close and so you have a little over a week to submit that application if you’re a junior and senior we have a review team that includes more than just residential life we have members of our habit health center we have members of our center for diversity inclusion washu cares and disability resources and a number of a number of other campus partners to review all requests that come through this process we hope to make decisions by august 17th for those juniors and seniors that have gone through that process there’s two parts of this is that there’s if you follow that link you’ll find the process to go through the exemption uh process but we also have created created a wait list and so if you look at the exemption process if you don’t qualify for any of the criteria that we’ve outlined you’re able to put yourself on a wait list and again the deadlines matter because august 5th we’ll know a little bit more about our availability in housing and so a number of this information and i believe our colleagues at the first year center are putting some faqs and other information about the process in the chat box for you to click on all of this is outlined in our faqs specifically our dates so we’ve also got a number of questions about overall if students choose not to live with us for the fall semester will they be able to come back for the spring semester right now that’s a little hard to tell because we are going to evaluate from a public health standpoint whether or not what the academic year is looking like we’ll also need to know whether or not we are able to honor any existing contracts because we’ll have cancellations come in and so we won’t really be able to tell that number until probably november if um you’re going to be able to come back to housing in the spring and so again we would ask that you uh have some a little bit of patience as we look at what our numbers are going to be like for the fall semester and i know that’s a hard um you know thing when you want to really get your housing secure but we’re hopeful that we’ll give you a little bit more information about spring housing back in when we get to november and so again i want to just reiterate this is a very challenging time our office of residential life has processed a number of concerns that you all are sharing we’re listening to your feedback for our juniors and seniors on the call we are working on a communication that will go out probably early tomorrow that will share a bit more resources for off-campus housing we’re also hoping to be a bit more transparent in the numbers of available beds that we have and that will be based on the numbers of cancellations that are coming in start goal is to try to provide resources and be as transparent as possible as we navigate the next couple weeks thank you kawana heather corcoran thank you so much i will be brief i know there are many questions that we want to answer my name is heather corcoran i am a faculty member in the san francisco design and visual arts i’ve been at washington for a long time in faculty and administrative roles um working largely with undergraduates and my role in this was to help think through uh how we will manage um student events and university events that’s kind of an evolving area um given local uh guidelines in the changing state of the pandemic in st louis um so i’m just going to say a couple of things one is that i think that there are two primary options that that students should be thinking about for activities that are

other than academic classes and one of those is the outdoor spaces of our fabulous campus we want to encourage you to make as much use of that outside space as possible we are going to be posting some tents and creating a little bit more of a designed environment but the campus itself was designed for outdoor spaces to be used and there are many of them uh so i just kind of want to get your head uh thinking in that way and then the second thing is that for many activities um we think that um taking those activities online will not only be safe but will also be a way to be really inclusive of your classmates for a variety of things that you’re doing so those are so those are the two i would say general things that we’ve been thinking about a couple of specific questions that we’ve seen come through that i’ll just kind of mention quickly people are asking about the library it is very tricky to have because of the stacks we need people to stay removed from the stacks and with the design of our library that’s a bit complicated uh so we’re not exactly sure what we can tell you is that you will be able to pick books up from the library how much time you’ll be able to spend in the library and what it looks like we are actively working on that um but you definitely will be able to pick up books we’ve also spent a lot of time thinking about the gym um a place that i know that many of you want to go regularly again we don’t know what the local guidelines are going to be so we can’t be absolutely certain of what the gym protocols are but i can assure you that the staff have worked really hard to outline a set of practices that that we think would work really well if the health conditions allow so um you’ll need to stay tuned on some of those details but but know that we are on the sort of centrally organized ones and that we are seeing um outdoors and online is two awesome options okay thanks thank you um dr leblanc i know that we lost you for a little bit i have two specific questions i’m hoping you can answer that we’ve received quite a few times will testing be available for students who are not living in residential life housing but are in the st louis area off campus and the second is um well isolation and quarantine housing be available to students not living in residential life housing but are you know living adjacent to campus sure hopefully um i’ll stay on and people can oh i just thought it looks unstable can you hear me okay i’m going to talk really fast and hope that i get this out our researchers at the uh the med campus um have a test that we are hoping we are going to be able to use in the kind of surveillance that everyone is asking about it is still going undergoing investigation we do know at this on this date today that we will be able to utilize it at least for our residential students on that one time coming in over the next few weeks we hope as research continues and if it moves in the direction we expect it to that we will be expanding our surveillance testing but that will all be determined again by some more research and guidelines by our infectious disease folks so i think if we have the test if the test is available that we’re going to be able to do a very quick turnaround lots of tests in one day accurate enough to be useful we will be expanding that kind of of surveillance i think the biggest concern and misunderstanding about this type of testing is when the prevalence of of the disease in a population is low so if we’re not suspecting it because someone has had a close contact or is having symptoms the the odds that someone has this disease is low and so when you do a test you are much more likely to get a false positive and we want to really look at that carefully we don’t want to be isolating hundreds of students and then thousands of their quarantine quarantine thousands of their contacts when they didn’t have it in the first place so again as much as we are working really really hard that i can assure you trying to be sure that we’ve got a testing strategy that our scientists believe in and that we’ll be able to um incorporate with all the rest of the um things that i talked about with our containment issues um the second question yes isolation and quarantine housing is available um for anyone and uh we’re still kind of working through all the kinks of that of when we would um have someone quarantine or isolate on site versus in their own space um part of it will depend on um if is it safe for them to do it where they are what i can absolutely assure you is our staff at habit will be in close contact regardless of where you are if you decide to isolate a quarantine in your own apartment where you are versus on-site so um that kind of medical backup will be there okay i’m gonna stop

catherine in case you have another question or i fade out again thank you you know everyone is uh learning how to use their home internet in new and challenging ways um rob or kawana i’m not sure which one of you wants to answer this question first but um the university is putting in a lot of expectations for our students our faculty and staff in order to make sure that we are safe to wear masks to physically distance from one another to make sure we’re washing our hands often and appropriately are there going to be any consequences or enforcement to ensure that we as a community are following by those guidelines to keep each other safe and well robert kawana what are you guys i’m sorry i can take that uh sorry so the uh the quote and i apologize catherine cause i one of the staff was prepping me for another question uh and so the question is about what are the measures in place to ensure compliance with our uh our public health principles that’s a great that’s a great question important question so two things i want to highlight here one um as dr leblanc already mentioned earlier in the monitoring and containment overview we are asking all students to agree to that in order to come back to campus that uh all of us not just our students but the students will sign the commitment form i have to say honestly coming in the office today i had to do the pre-screen that’s required to all employees and i had to agree to those uh public health principles which is why i’m sitting here with my mask next to me and my hand sanitizer um and so uh our uh we also realize that they’re gonna be times when people don’t uh either willfully or not so willfully and what we’re trying to do is make sure that the staff around campus our residential life staff our faculty those who are coming in contact with each other are have a little bit of training on confronting each other when there is a violation we are prepared to move quickly um and if there are people in our community who are not uh willfully not agreeing to the standards uh to ask them to leave the community we’re doing that on the staff and faculty side as much as we’re doing it on the student side we know that for us to be successful we need everybody to comply with this um now that’s the that’s what i call the stick approach the carrot as i like to say is i just want to remind everybody here you know that we are a washu family we’re a community um in order for us to have the kind of washout experience that we all know that we can have because we’ve had it before we have to do this together and this is going to be um a time in our history where we have to make some sacrifices in the short term to get to where we want to be in the long term um and so when when students faculty and staff start coming back to campus later this month we’ve we’ve developed a really great uh public health marketing campaign that really is along the lines of we’re in this together um and we’re doing these things for each other not just uh you know for ourselves that this is really uh i’m making these choices uh to to do these things because i care about our students and i care about the staff that work for quanah and i in the housekeeping program uh in the office of residential life and so that i we have a great um public health faculty here who who actually do a lot of work around other public health marketing campaigns whether it’s smoking cessation or trying to uh eliminate drunk driving or those kinds of things and we we spun them up very aggressively this summer um to help us on our campaign and so the campaign uh is set to launch shortly the other only other piece i would add is that we’ve been in lots of conversations with some of our student leaders who want to partner and lead the conversation as well to hold peers accountable for uh our public health guidelines that are going to be in place so you know i i think that’s important that other students are adhering to it but also sharing the messages about how important it is to keep our community safe i will also give a special consideration to our office to student conduct and residential life led by cheryl mauricio they’re working on a lot of behavior modifications and ensuring that students as they come in are provided lots of information about what our expectations are and what happens when students don’t adhere to those expectations thank you dean smith students are asking questions about hybrid remote and person if a student were to start out in person but then you decided that they need to to go remote for personal or family reasons is that something they could decide later if they’re in a hybrid course

absolutely that’s something that they can decide later i mean and for a lot of the hybrid courses especially the larger ones you know students wouldn’t be in person in class every day anyway they’d be attending in a rotation be attending remotely once a week and in person once a week and so it should be very easy to switch between remote and hybrid i mean there and even the few classroom instruction classes uh those faculty are all aware that they may have to pivot to fully remote later in the semester and so it’s not like if you’re in one of those that requires in-person attendance if if you’re sick or if you’re you know there will be ways to um to accommodate even even those so absolutely you don’t have to choose upfront great thank you um kiwana a couple questions for you um related to dining so i know that there’s a dining faq on their website that they’re updating and so we’ll put that information in the chat but do you have any sense of what dining will look like on campus i mean my office is right across um from barristan i can’t imagine that i’ll be able to to be embarrassed in with 200 people at the same time unfortunately well catherine is very right both of our offices are located uh within dining facilities and i i eat dining every time i’m on campus that’s my go-to lunch meal and so know that for our students um i have those same questions about what the dining experience is going to be luckily i’ve been working closely with greg minner who oversees our dining program we held a number of meetings around the housing and dining experience dining is ready and prepared to continue to have a stellar program as they’ve always had over the last few years certainly it will look differently uh they are going to have all their locations open except for the law cafe for the upcoming year the hours will be adjusted a bit to allow for adequate cleaning and sanitary but there will still be plenty of dining options around campus i’m going to put a link in the chat box for where you can find where to eat as we get more of the full list and up-to-date dining hours of operations while indoor seating will be reduced to capacity to allow for physical distance distancing there will be more outdoor seats to increase physical capacity for not just only inside but outside locations they’re also working on places where you can dine and study and sit and eat safely the other piece and if i can just chime on a little bit more um we know that uh dietary options uh continue to be um things that come up and so uh they will be providing a variety of dietary needs to address any uh concerns that our students may have they’re introducing a new top 8 allergen free station at the bear stand and they’re expanding the availability of kosher and halal pre-packs on campus again more information can be found on the website but we also have an amazing dietitian uh rebecca miller who is more than willing to set up personal time to talk with folks one-on-one um they’re also going to create pre-orders through grubhub campus app and so lots of options from the dining perspective thank you rob i know that you mentioned in your opening remarks that the tuition rate will stay the same but what about fees so housing fees dining fees um health and wellness fees how might those be adjusted or con what’s under consideration right now if there aren’t answers today so i uh let me go back in a little more specificity for that so for the housing fees again what’s what’s complicated with this just to be very transparent is that there’s different rates in our existing system for double rooms uh and single rooms depending upon whether you live in a newer building or an older building and so we’re going to go to a much more simplified rate structure for the coming fall uh that that basically just has a small handful of rates depending upon whether you’re in a traditional or in a modern or in a um a apartment with a kitchen um but we we’ve looked at our existing rate structure and we’ve uh for housing we’ve decreased the the proposed fee and again it wouldn’t do me any good to tell you what the amount is because it you have to compare it to what the uh you know what room you are assigned to but it’s less uh the housing rates are less and part of the reason is um we are uh you know we we are ending the semester and not extending through final exams even though we have the the correct number of instructional weeks we’ve moved the final exam period until after the holidays and so we felt

it was important to accommodate that in our housing fee structure for the fall now what i will say i just want to highlight again for those on the call we are continuing to not close the residence halls over winter break because we know there are some students for personal circumstances who can not easily travel home during the holidays and so we’re going to make sure that we provide the option again moving forward dining fees will be similarly reviewed based on the number of days that students are here um and we hope to have those details up very soon we’ve received a lot of questions about the um you know the off-campus meal plan because we have some students now who will have kitchens that we’re not previously expecting to have kitchens and i think i will go back and say what i said at the outset which is we’re being really flexible with our existing uh policies related to the to these kind these these fees now the health and wellness fee is a little bit complicated what i will say is um you know part of that fee covers the uh um the the habit health and wellness center uh costs and part of that fee covers the summer’s recreation center cost and what we what we’re going to look at is whether or not the uh you know it’ll all depend on whether a student is here in person for example whether we would charge them the summer’s rec fee if they’re choosing to study from somewhere outside of st louis it would not be accessing the space we likely would not be uh charging that’s what we did in the spring and i anticipate that’s what we’ll do moving forward but we’re we’re continuing to work on that and as i said you’ll be able to see all this uh on on the bills reflected uh in early september and rob before you uh meet yourself again one last financial aid question how does financial aid work for if a student is living in non-residential life housing but continuing to live in the st louis area not at their family home yeah so that’s a good question there’s a great uh faq page on the student on the website about this but the question about uh financial aid being adjusted um it will not be a just so for students actually i’m just gonna make sure i get this verbatim off of the website but for students choosing to live with their parents or family undergraduate need based financial aid awards will be adjusted to reflect the fact that you will not be charged or pay rent for housing um if you feel that your finance your family’s financial circumstances mean that you should uh receive some additional support you should contact your financial aid counselor thanks rob so in summary you can use your financial aid to cover housing um not managed by res life as long as it’s not your family home thank you for that clarification yes so we actually talked about this last week so we know some students may choose to study outside of st louis but not at their home residence and the financial aid program will continue to cover the housing costs uh or the cos the cost of living costs that would have been covered had you been here in st louis um cherie or kirk how will the students not living in residential life housing pick up the covent care kits that have a mask and a hand sanitizer and a thermometer we’re currently working with um the the dean’s offices of each of the schools to figure out um distribution so it hasn’t all been been um planned out to the to the finest detail yet but they they will be available for everyone including students not living in residential life correct i think she froze again the answer is yes i’m just trying not to answer my own questions sometimes um i know streets every time i talk to you that’s when it freezes um kiwana i have a residential live question for you so if a student um is receives their housing assignment but then decides you know maybe i want to stay at home or i want to get an off-campus apartment are they able to then cancel their housing contract after they see their housing assignment uh yes we know that this is a process that has many layers to it the first is determining whether or not you want to continue to live in housing by august 5th our students that will get a housing assignment particularly our first years and sophomores and any approved juniors and seniors we know that that may not be the housing assignment that you thought was going to be the most ideal and so we’ve built in another um housing assignment cancellation uh deadline and so between august 5th and august 24th our res life team will be working very hard to place all of our students in the available bed spaces uh you will hear more about your housing assignment the week of august 24th our goal is to release housing assignments um that week early in that week and then we’re going to give students until august 31st to cancel their housing contract without a penalty and so you will have another built-in

deadline another question that has come up quite a bit is for our students who had housing contracts you know for our particular returning students that had gone through our housing assignments process and now we’re not guaranteeing housing for those juniors or seniors or for the first year in sophomore students who are saying you know what i still don’t want to live in housing i’m going to choose another pathway i want to just be clear for the next academic year should we go back to our regular housing assignments process and not have to reconfigure our occupancy um your housing gear will be honored and so the way our process works is that basically if you move off campus you kind of lose your priority in our in our assignments process knowing that we’re in this year where we’ve actually not guaranteed housing for a particular group of students and we’ve been more open about how you cancel your housing contract for the upcoming year should nothing change with configuration we will honor all those folks that had those existing housing contracts i know that was a long way to explain something so i hopefully that made sense but the short answer i think is that yes you can’t cancel your housing contract after see your housing assignment and you maintain priority even if you don’t live in residential life housing this year because we didn’t option correct catherine has a beautiful way of synthesizing all of our long messages thank you uh dean smith i have another question for you about leave of absence so if a student chooses to take a leave of absence for a semester are they still able to utilize university resources such as the library or the career center or those on pause until they return so the um career center remote stuff is is accessible as far as i understand career link they’ll be able to access that but while you’re on leave of absence you’re otherwise not i mean well i guess you wouldn’t need academic mentoring or tutoring things like that would not be uh use useful to you um so the other kinds of of services as i know if you’re not an active student then then no but i do last i heard yesterday that your career link access if you’re looking at job internship listings would stay on great thank you we only have about a minute left in uh rob unfortunately i’m gonna end with like a hot button issue with you um thanksgiving travel i know that in the the faq we provided some guidance about that but could you explain what our expectations are around thanksgiving and if students will be able to travel away from campus and then back to campus yes that has indeed been a hot button issue and a source of a ton of discussion here on campus and again the answer that i’m going to give is based on what we know now on august 3rd and what we predict now on august 3rd is that we are going to ask students if you’re choosing to leave campus for thanksgiving that you plan on finishing the rest of the semester uh from home we know that travel and travel in and out of st louis to different parts of the country is has the potential to cause additional spread of covid19 so that we’re asking families and students right now as you’re making choices about the fall that you consider that i also want to say that we’re going to conti we’re going to work to make sure i mean thanksgiving break has been shortened this year and i’ll say as a washu alum who stayed here in st louis for most of my thanksgivings we are going to ramp up our thanksgiving food availability and and uh all of the things that we are doing here on campus of course in a physically distanced appropriate way but we’re going to make sure that uh there’s uh turkey if that’s what people want here on thanksgiving for everybody um but it’s a really important question and i’m going to just take my last word here and kick it back to catherine and just say again how much i really appreciate everybody for your flexibility we know this has been a very very hard end to the spring semester a very difficult summer of uncertainty again our goal here is we miss you guys and we want our students back if we can get you back and we believe this plan gives us the best chance to do that and so even though we’ll be wearing masks i can’t wait to see all of you back here in a few short weeks and look forward to being back together in the near future so thank you thank you um i know that there were so many questions unfortunately we didn’t get to tonight there are you know over 300 questions that were submitted in the q a while we were on this um town hall and we tried to get to as many as we can but what i promise you is that we’ve collected all the pre-submitted questions we’re collecting all of the ones that you submitted during this town hall and if we didn’t get to it we are going to send all of those tomorrow to our campus partners and have the university’s coven 19

website updated with more robust faqs our campus partners who have unique ones for their schools or their departments and so we will send um more information to you soon about those those questions there is one that i do want to to answer though that i’ve seen a lot again going back to this um intention form that that’s due on wednesday if all of your classes that you want to take um say um that they are remote but you are go you want to live in residential life housing or you want to live in the st louis area you still can use university resources so you you’re saying that you’re taking your classes um in person even though i know that your classes are are online um you’re gonna say that you’re here because we want you to then be able to use the dining facilities the library um all of the physical resources the rec center if we’re able to have it open so i know there’s a little bit of confusion there but if you’re if you’re gonna be in st louis and you plan to come to campus say that you’re you’re going to be on campus or or um studying in st louis even if all your classes say they’re remote so again i know we weren’t able to get to everything um but we will do our very best to get some more answers up on our websites and later this week so panelists thank you so much for speaking with us tonight and sharing all this important information regarding the university’s fall plans and for our students and families i know there’s still a lot of questions we couldn’t get to and a lot of answers where we have to say we’re working on it but i promise you we are everyone on this call was working all weekend to try and make sure that we were able to answer as many of your questions today as possible you will be able to find a recording of this town hall at covid19.whistle.edu later this week and if you have additional questions which i know you will um because i have additional questions as well i encourage you to email covid questions at whistle.edu and we’re going to put that in the chat or you can call the covet hotline um which we’ll also put in the chat so coveted questions at whistle.edu or the um covent hotline and there’ll be someone there to to be able to help you we’re working through these as quickly as possible thank you so much for your patience and giving us grace but you will hear from us soon and we hope that you’re able to have a few enjoyable and relaxing as relaxing and enjoyable something can be during a pandemic but enjoy those days before the fall semester begins and we will be in touch with you soon so thank you so much